Quoting software for gas and heating engineers
TradeKwote helps UK gas and heating engineers turn notes from a survey into a clear, professional quote in about 60 seconds, from a boiler service to a full system upgrade. You set every price; TradeKwote writes it up.
Boiler quotes are some of the most compared quotes in any trade. Customers often get three or four, and the differences are hard for them to see: the boiler model, the warranty, whether the system is flushed, and what controls are included. The quote that explains these clearly is the one that looks like the best value.
What a good heating quote includes
- The boiler or appliance make and model, its output, and the manufacturer's warranty.
- Removal of the old appliance and how it will be disposed of.
- System cleaning, such as a power flush or chemical clean, and a magnetic filter.
- Controls, such as a programmable thermostat or smart controls and thermostatic radiator valves.
- Flue, condensate, gas supply and any pipework changes.
- Commissioning, registration with the manufacturer, and Building Regulations notification.
How heating engineers usually price work
Services, safety checks and small repairs are often a fixed price. Installations are priced per job after a survey: the appliance, parts and materials, labour days, and any system work. Breakdowns are commonly charged as a callout or first hour plus parts.
Registrations and rules worth mentioning
- By law, anyone working on gas appliances or fittings must be on the Gas Safe Register. Show your registration number on every quote.
- Boiler installations must be notified under Building Regulations. Gas Safe registered engineers can do this through the register, and the customer receives a compliance certificate.
- Landlords must have a gas safety check carried out every year and give tenants a copy of the record.
- Many manufacturer warranties require the boiler to be registered and serviced every year, so it's worth saying so.
- Heat pump installations usually need an MCS-certified installer for customers to claim government grants.
How TradeKwote helps heating engineers
- Dictate your survey notes, and TradeKwote writes a clear scope of work covering the appliance, system work and controls.
- You enter each line item and its price. The AI never adds items or changes your prices.
- Add your Gas Safe details once in Settings and they appear on every quote.
- Add up to 5 photos of the existing system so the scope is specific. Photos stay private.
- Ask for a deposit to secure the boiler order, and choose payment terms.
- On Pro, save templates for services and standard installs, and unanswered quotes are followed up automatically.
Tips for winning more heating work
- Explain why you've chosen the boiler size and type for the house, not just the model name.
- Show the warranty length clearly. It's one of the first things customers compare.
- List what's included that others may leave out, such as the system clean, magnetic filter and controls.
- Follow up after a few days. Boiler replacements are big decisions and customers often need a nudge.
Example
Job note: Replace 15-year-old regular boiler with combi, remove tank and cylinder, powerflush, magnetic filter, smart thermostat. Your lines: boiler £1,450, parts and flue £380, powerflush £350, labour £900.
A quote describing the upgrade, what's removed, the system clean and controls, with your prices, VAT and your Gas Safe number.